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Frequently Asked Questions

General FAQs

We include these events for your benefit, as most are usually still good events. When trying to fill a certain weekend, and you have exhausted all searches for currently updated events, last year's info is better than no event at all. You do need to contact each event for current info.

There will always be only ONE listing for each event in our database (no duplicate events) and we do not publish events that are more than a year old. Our researchers will eventually update or remove non-updated events if all efforts (phone calls, emails & faxes) to get current info have failed.

It's a unique challenge maintaining our database of over 26,000 events. We make an intensive effort to research and secure updates on all events. Event promoters can change hands year to year, are slow to respond or do not have their dates or all details finalized yet. We receive updates daily, so check back often.

Pro Tip: Often, members will omit past events from their search. By selecting "All Years" on the Pro Search form, you can get a leg up on these events that others aren't seeing. You can't lose by just reaching out to the promoter for more info.

Yes, you do not need to register with FestivalNet in order to shop in the Marketplace. However, if you create an account you will have an easier checkout experience when you return to shop in the future.

Our free basic membership includes:
  • All of our free E-lists (weekly call for artists & event updates, monthly newsletters, bi-monthly deadlines reminder & others)
  • List your business in the FN Festival Biz Directory
  • View basic info on all 26,000+ events throughout the US and Canada
  • Add show ratings & view rating numbers (pro level required for rating details/comments)
  • Add and update your events (festival members)
  • Create a basic Profile in the FestivalNet Community
  • Open a shop to sell your products online in our marketplace, available Free to all members!
We have 3 different paid Pro Member levels that include the items above plus additional features like:
  • Advanced Search
  • Complete Event Contact info & Other Details
  • Full Show Ratings Details & Comments
  • Free Hot Link in the Festival Biz Directory
  • Create your own private Event List with My List
  • Full blown EPK with photos, songs, videos, blog
  • Expanded Online Shop in our Marketplace
  • Easy calendar updating in your FN Profile
  • Upload Show Applications and/or Company Flyers
  • Add photos on all your listed Events
  • Your own Personal General Notes and Show Notes system
  • Get organized, track your Show Apps & Bookings with Sub Lists
  • Export basic contact info from My List
  • Map your My List and create Sub Lists
Learn more here or go Pro now!

For Prices please visit this chart to view details on all our Pro Membership levels!

We employ a team of researchers that compile, update, and add to our data year round. We make every effort to maintain relevant and current information through various methods of contact to show promoters. This includes e-mail, postal mailings, online research, and phone calls.

No other site out there will give you the volume of information, the number of details, and the organization and searching tools in one place. In addition, we offer world class customer service and tech support to all our customers from basic to the highest paid level; this all costs money. In business, time is money and we save you tons of time. You will absolutely book your show calendar faster and better with FestivalNet than if you go at it alone.

A gathering place for anyone that works or participates in the festival, events, art show or craft show industry (i.e. artists, crafters, musicians, bands, performers, promoters, commercial vendors, food vendors, service providers, festival goers). Our community offers the following features:

All visitors can browse member sites, view products of FestivalNet members, read forum posts, and view member calendars and galleries.

FestivalNet members can create their own profile with pictures, videos, personal calendar & blogs. Members can post upcoming events they will be working at, post and respond in the FestivalNet forums, communicate directly with other members and create a friends list.

Juried events have a selection committee for art & craft exhibitors, and require that you submit slides or photos of your work or products. The selection committee (the jury) reviews all applications before choosing exhibitors for the event. Sometimes there is a nonrefundable jury fee for these events.

Jury standards (and jury fees) will vary a lot -- some are very selective, and others simply want to prevent too much repetition in event exhibitors.

In Pro Search, after the number of entertainment stages, you will see abbreviations of specific genres of entertainment that event is seeking.

Level of entertainment:
I = International, N = National, R = Regional, L = Local

Types of music:
AL = alternative
AM = americana
BC = beach
BG = bluegrass
BL = blues
CL = classical/symphony
CH = children's
CR = christian
CY = country
CZ = cajun/zydeco
EL = electronic
ET = ethnic
EX = experimental
FK = folk
FU = funk
GP = gospel
JM = jam
JZ = jazz
LN = latin
ME = metal
NA = new age
OP = opera
OT = old-time
RA = ragtime
RB = rhythm & blues/soul
RG = reggae
RK = rock
RO = rockabilly
RP = rap
RT = roots
SO = soul
SP = spoken Word
SW = swing
TC = dj/dance/techno
TF = top forty/pop
WL = world

We do not have a printed copy of all events because it is not an efficient way to present the information. You will ultimately only be interested in a small percentage of the 26,000+ events that we list.

However, with level 2 access you can create your own "booklet" of events to take with you on the road. As you search for and find events of interest, you can add those to "My List." Then, select the "Print My List" option to print your own personalized booklet of events.
    Here is an example:
  • To quickly create a list of events in Alabama, Georgia and South Carolina that are 200 miles from Tallahassee, FL.
  • Use the State drop-down list and the Zip Code Radius Search.
  • Put 200 miles in the distance (or however far you travel) and your zip in the zip code box (32308 for this example).
  • Then pick a state in the State drop-down list (choose AL for this example).
  • Click "Search to View Events" and then click "Add All Events to My List".
  • Next click your Back button twice and change the state (for this example pick SC) and search again.
  • Now, again click "Add All Events to My List" and click your Back button twice.
  • Change the state (for this example pick GA), search again and click "Add All Events to My List."
  • Then simply click "Print My List," staple those sheets together and away you go!
Be sure to NOT add other search options as you will limit your search results. If there is something specific you know you want, like juried shows only, you might add a single additional option like that.

To find events that allow commercial items, try ALL of these.
  • In "Pro Search" select "commercial/retail" for "what booths are allowed" in the Exhibitors section (but keep the default settings for all other options like "juried" or "entertainment." It is OK to add the zip code radius option.)
  • Next try "corp./information" for "what booths are allowed" and again keep the default settings for all other related options.
  • Then try "craft" for "what booths are allowed" and select "non juried" and keep all other default settings. These events will sometimes allow commercial vendors.
  • Also try selecting "non juried" while keeping the default settings for all other related options, including "no preference" for "what booths are allowed."
  • Try putting the word "commercial" in the key word search. Keep in mind, a key word search looks for that word if it appears anywhere in the event information (i.e. event name, location, description, what is allowed...).
It is always better to select FEWER search options to improve your search results.

Don't rule out an event unless it is clearly 100% juried and/or 100% fine art and/or fine craft, check with each event to know for sure. Many events say art/craft, but allow some "commercial" items. Always check with an event to verify what they DO or DO NOT allow. It never hurts to ask!

Here are the ways you can search to look for art shows.
  • In "Pro Search", select "Juried events only" or select "Juried events" and check "Events w/Prize Money," BUT keep the default settings for other options like "what booths are allowed." Keep in mind there are many art shows that are not juried.
  • In the search options, select "fine art" or "fine craft" for "what booths are allowed."
Keep in mind, it is always better to select FEWER search options to improve your search results. Also, ALWAYS check with an event to verify that they DO or DO NOT allow what you are selling. It never hurts to ask!

In "Modify Profile," you can choose to opt in or remove yourself from the FestBiz Directory.

You edit your listing in 2 places: In "Account Details" which is linked on the right in your "My Account" area (this section controls which of your contact information is displayed in your listing) and in "Modify Profile" which manages your business information.

Please visit this page to read about our privacy policy.

We do not sell, share or give away your information, ever.

You can subscribe and unsubscribe from our Newsletters or other FestivalNet communications by clicking "Manage Your E-lists" in your My Account area.

The Festival Biz Directory is opt-in only. You can choose to list your business in the Directory in your Modify Profile page.

Do a search here to see if your event is listed. If you find your event, that means your organization has a User ID. Please contact support@festivalnet.com if you need assistance with your login so you can edit your event.

We are fully committed to the festival and event industry. All profiles and items on display in the community and marketplace must be relevant to the festival, craft show, art show and special events market. When you list products or services, they must make sense to our website and this market. We reserve the right to remove any content that doesn't jive with this mission.

Getting into a show last minute is always a risky proposition. If you are able to get a space in a fair or festival at the last minute, that means they still have vendor spaces available. This could very likely mean it is not a good show because otherwise, all spaces would be booked well in advance (in some instances it could mean the event had a last minute cancellation, but that is not very common.)

We provide excellent data on 26,000+ events, but we have no control over the quality of each show, it is up to you to evaluate each event and determine if you think it will work for you (i.e. be a profitable show), before you commit your time and money.

In your "Pro Search" search results, show ratings can be found in the upper right corner of the summary box for each event and on the full show details page as well.

Any event or promoter that has been rated, will have yellow stars that you can click to view the ratings. Because our database is so large, many events & promoters have not been rated yet. Only Pro members have access to view detailed ratings.

Show Ratings Tip:
A good way to check on a promoter that you're not familiar with is to use the "More by this Promoter" link that's to the right of the promoter name -- clicking on this will bring up all the events listed by that promoter, so that even if a particular event is unrated, you can quickly scan to see how the promoter's other events rate.

If you want a tax ID number, you can apply with the federal government (IRS), unless you are a sole proprietor - in which case you may simply use your social security number. You will need to apply to each state (Dept. of Revenue) separately for sales tax numbers to go with your tax ID number.

A vendor license is generally not required if you are participating in festivals, since you will be permitted through the event sponsor. If you were a street vendor in the city of X, not affiliated with a festival, that city might require you to have a vendor license.

For more information on license and tax ID info, check with your local government as well as the festival that you may be vending at.

An Electronic Press Kit, or "EPK" is a collection of materials used to promote your business, whether you are an artist, musician, craftperson, band, food vendor, other exhibitor or company. Your FestivalNet profile serves as your EPK. Complete your profile by adding bio, photos, music, videos, calendar and blog. The more complete your EPK, the more a promoter can conveniently learn all about you from one easy link.

In the Pro search full show details page, next to the promoter's email address you will notice this link, "send my EPK." Click this link to generate an email from you to the event promoter with a link to your FN profile/EPK.
Use this link to quickly contact festivals you are interested in applying for. Before you use this tool, be sure your FestivalNet profile is complete. From the My Account area, you can modify your profile page (includes your bio), add photos, songs, videos, blog, and calendar.

This functionality needs to work with your default email program on your computer/browser, which you need to have set up first. You will have the chance to add more text to the email containing your EPK before sending the email.

Email addresses on display in our Fest Biz Directory, free event search pages, and community profiles are coded in such a way that they can not be easily harvested by spam bots. The email looks correct to humans viewing the page. Email addresses shown in our pro search area (available to members only) can not be accessed by spam bots.

You must contact the individual events with the information provided on each event listing page. FestivalNet does not produce or organize any of the events listed on our website.

Below are things to consider and suggestions to improve your success rate getting replies and/or applications from events:

* Are you contacting the right events for your product/service? Our Pro Search can help you with that. For example, selecting categories from the "Allowed" drop down in the "Exhibitors" box will find events that allow what you do. For more search tips, there's a help link in the top left corner of Pro Search

* Be sure the deadline date has not passed. Contact each event well in advance of their application deadline, otherwise emails & calls will not likely be returned. Use our handy "Deadline Reminder Newsletter" and the "Deadlines" option in Pro search to get ahead of the game.

* Important note about deadlines. It doesn't mean applications will be accepted up until that date. Festivals will frequently fill all open slots before their posted deadline. That's due to no fault of your information source, it's simply the way the business works.

* Check out each event's website for additional application info and specific instructions for successful application acceptance. Always follow each event's requirements exactly as indicated.

* Follow up your initial communication with a phone call. It's important to show continued interest, but be careful not to over do it. Space your follow up calls/messages a week apart. Always call *far before the deadline* to learn what your first step must be with each event.

* Be sure your FN Profile is filled out completely, including clear photos, full company description and is free of spelling errors. Once it is, try using the email EPK link.

In addition to your FN profile, what's the state of your web presence and marketing materials? If you contact an event and they look you up at FestivalNet or do a web search on you and/or your company, what will they find? Will they find anything? Or perhaps find some half baked profiles on different web sites without great looking photos or informative & effective information? If you don't present yourself professionally anywhere people will find you and/or your business, then why would an event take you seriously and want to answer your emails or call you back?! Remember, you ALWAYS only get one chance to make a first impression!

If you get any returned (undeliverable) emails or discover a disconnected phone number, please let us know asap. Contact support@festivalnet.com and we will gladly research that for you. We work very hard to provide accurate event data but sometimes contact info will change.

If you have questions about individual events, please visit that event's website or contact the show producers individually. FestivalNet is not directly involved with the events.

Our website members have direct access to extensive event details. If you are brand new to our site, please get to know us more on our About Us page! And be sure to check out our Membership Info page too.

FestivalNet publishes a wide variety of newsletters as listed below.
Sign up for our Newsletters here.
Current Members, manage your subscriptions here.
  • Bi-Monthly Deadline Reminder - Lists hundreds of events with upcoming deadlines. This is a must have list!
  • Weekly Calls for Artists, Event Updates & Additions - Events with recent changes, updates or cancellations and all events in the current Call For Artists Newsletter and our CFA Web Page.
  • Pro Member Info & Updates - Pro Member announcements, news, contests, and more.
  • Affiliates - Sent periodically, receive helpful tips, news, and promotions on FestivalNet's Affiliate referral program.
These Monthly Newsletters offer tips, information and new ideas related to working in the festival market.
  • Artist & Crafters - Helpful advice & tips dedicated to all aspects of being an artist, crafter, or other vendor at festivals and events to help you achieve success.
  • Musicians - Articles revolving around booking practices, helpful tips on getting gigs and improving your online presence as a performer/entertainer working or seeking work in the festival market.
  • Food Vendors - Helpful tips and articles for food vendors, food trucks and other commercial vendors. Ideas for marketing your business and info on health and safety.
  • Promoters - Articles relating to promoting your events, communicating with potential vendors, tips on sponsorship, and helpful info on how to run a successful event.
  • Marketplace Sellers - News relating to online selling, marketing ideas for your business and tips for selling in the FestivalNet Marketplace.

Sign up for our Newsletters here.
Current Members, manage your subscriptions here.
The FN Referral Program allows you to make money every time you refer someone who purchases a Pro Membership. By being an affiliate (also known as a referrer), you can be rewarded by sharing tracked links on social media sites, placing links to our website on your website, or even handing out physical flyers at a show. When people use your provided links back to FestivalNet, or your personal affiliate referral number at checkout, we will track the referral and give you credit when they join. We pay $10 per referral quarterly via paypal.

Once you join FN, at any level, you are automatically enrolled in our affiliate program and are provided with your own unique referral number as well as tools that make it easy to share it. Go here for all the info!

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