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  • General FAQs
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Frequently Asked Questions

General FAQs

You must contact the individual events with the information provided on each event listing page. FestivalNet does not produce or organize any of the events listed on our website.

We do not have a printed copy of all events because it is not an efficient way to present the information. You will ultimately only be interested in a small percentage of the 26,000+ events that we list.

However, with level 2 access you can create your own "booklet" of events to take with you on the road. As you search for and find events of interest, you can add those to "My List." Then, select the "Print My List" option to print your own personalized booklet of events.
    Here is an example:
  • To quickly create a list of events in Alabama, Georgia and South Carolina that are 200 miles from Tallahassee, FL.
  • Use the State drop-down list and the Zip Code Radius Search.
  • Put 200 miles in the distance (or however far you travel) and your zip in the zip code box (32308 for this example).
  • Then pick a state in the State drop-down list (choose AL for this example).
  • Click "Search to View Events" and then click "Add All Events to My List".
  • Next click your Back button twice and change the state (for this example pick SC) and search again.
  • Now, again click "Add All Events to My List" and click your Back button twice.
  • Change the state (for this example pick GA), search again and click "Add All Events to My List."
  • Then simply click "Print My List," staple those sheets together and away you go!
Be sure to NOT add other search options as you will limit your search results. If there is something specific you know you want, like juried shows only, you might add a single additional option like that.

General FAQs, Member FAQs

Getting into a show last minute is always a risky proposition. If you are able to get a space in a fair or festival at the last minute, that means they still have vendor spaces available. This could very likely mean it is not a good show because otherwise, all spaces would be booked well in advance (in some instances it could mean the event had a last minute cancellation, but that is not very common.)

We provide excellent data on 26,000+ events, but we have no control over the quality of each show, it is up to you to evaluate each event and determine if you think it will work for you (i.e. be a profitable show), before you commit your time and money.

We include these events for your benefit, as most are usually still good events. When trying to fill a certain weekend, and you have exhausted all searches for currently updated events, last year's info is better than no event at all. You do need to contact each event for current info.

There will always be only ONE listing for each event in our database (no duplicate events) and we do not publish events that are more than a year old. Our researchers will eventually update or remove non-updated events if all efforts (phone calls, emails & faxes) to get current info have failed.

It's a unique challenge maintaining our database of over 26,000 events. We make an intensive effort to research and secure updates on all events. Event promoters can change hands year to year, are slow to respond or do not have their dates or all details finalized yet. We receive updates daily, so check back often.

Pro Tip: Often, members will omit past events from their search. By selecting "All Years" on the Pro Search form, you can get a leg up on these events that others aren't seeing. You can't lose by just reaching out to the promoter for more info.

Juried events have a selection committee for art & craft exhibitors, and require that you submit slides or photos of your work or products. The selection committee (the jury) reviews all applications before choosing exhibitors for the event. Sometimes there is a nonrefundable jury fee for these events.

Jury standards (and jury fees) will vary a lot -- some are very selective, and others simply want to prevent too much repetition in event exhibitors.

In Pro Search, after the number of entertainment stages, you will see abbreviations of specific genres of entertainment that event is seeking.

Level of entertainment:
I = International, N = National, R = Regional, L = Local

Types of music:
AL = alternative
AM = americana
BC = beach
BG = bluegrass
BL = blues
CL = classical/symphony
CH = children's
CR = christian
CY = country
CZ = cajun/zydeco
EL = electronic
ET = ethnic
EX = experimental
FK = folk
FU = funk
GP = gospel
JM = jam
JZ = jazz
LN = latin
ME = metal
NA = new age
OP = opera
OT = old-time
RA = ragtime
RB = rhythm & blues/soul
RG = reggae
RK = rock
RO = rockabilly
RP = rap
RT = roots
SO = soul
SP = spoken Word
SW = swing
TC = dj/dance/techno
TF = top forty/pop
WL = world

To find events that allow commercial items, try ALL of these.
  • In "Pro Search" select "commercial/retail" for "what booths are allowed" in the Exhibitors section (but keep the default settings for all other options like "juried" or "entertainment." It is OK to add the zip code radius option.)
  • Next try "corp./information" for "what booths are allowed" and again keep the default settings for all other related options.
  • Then try "craft" for "what booths are allowed" and select "non juried" and keep all other default settings. These events will sometimes allow commercial vendors.
  • Also try selecting "non juried" while keeping the default settings for all other related options, including "no preference" for "what booths are allowed."
  • Try putting the word "commercial" in the key word search. Keep in mind, a key word search looks for that word if it appears anywhere in the event information (i.e. event name, location, description, what is allowed...).
It is always better to select FEWER search options to improve your search results.

Don't rule out an event unless it is clearly 100% juried and/or 100% fine art and/or fine craft, check with each event to know for sure. Many events say art/craft, but allow some "commercial" items. Always check with an event to verify what they DO or DO NOT allow. It never hurts to ask!

Here are the ways you can search to look for art shows.
  • In "Pro Search", select "Juried events only" or select "Juried events" and check "Events w/Prize Money," BUT keep the default settings for other options like "what booths are allowed." Keep in mind there are many art shows that are not juried.
  • In the search options, select "fine art" or "fine craft" for "what booths are allowed."
Keep in mind, it is always better to select FEWER search options to improve your search results. Also, ALWAYS check with an event to verify that they DO or DO NOT allow what you are selling. It never hurts to ask!

In your "Pro Search" search results, show ratings can be found in the upper right corner of the summary box for each event and on the full show details page as well.

Any event or promoter that has been rated, will have yellow stars that you can click to view the ratings. Because our database is so large, many events & promoters have not been rated yet. Only Pro members have access to view detailed ratings.

Show Ratings Tip:
A good way to check on a promoter that you're not familiar with is to use the "More by this Promoter" link that's to the right of the promoter name -- clicking on this will bring up all the events listed by that promoter, so that even if a particular event is unrated, you can quickly scan to see how the promoter's other events rate.

Member FAQs

You must have an account on our website to rate shows and/or promoters. If you are not a FN Member, you may become a basic member for free and then rate shows. Click the join link at the top of our site. Basic members may rate shows however to view individual ratings and comments, you must have a Pro account.

If you have an account, make sure you are logged in and from the tabs at the top, select "Events" and "Pro Search". Or from My Account, click "Find Events". Submit your search and in the results you will see ratings in the upper right corner of each event, along with links to add ratings. To find a specific show, use the "Key Word" field in the bottom left corner of Pro Search.

You will need to read and agree to the Rating Guidelines, available in the ratings form, to submit a rating. Click here to view our rating guidelines.

Also, check out this Rate Events page for events that have happened recently! You can sort by month and state to easily locate events and click directly to the rating form. Tip! Bookmark that page for easy access later!

First, be sure you are logged in to your account.

On your My Account page, click "Find Events". Select your search options, and click "Search Now." In the search results, you will see "View Full Details" link, click this for full show details.

It is possible you need to renew your account if you can not see full show details. Go here to renew.

As always, get in touch with customer service if you need help.

To edit or delete a rating you have added, be sure you're logged in and locate the show in "Pro Search"

A quick way to find an individual show is to use the "Key Word" box, at the bottom of the Pro Search form. Enter the event name or promoter name and Click "Search Now." The rating(s) will appear in the event info. Click the rating stars, the rating that you entered will appear with the options: "Edit this Rating" or "Delete this Rating." Click the option you want and proceed from there. If you are editing a rating you must click "Submit Form" for the edit to be completed. If you are deleting a rating you must click "Yes, Delete This Rating" for the process to completed.

Export allows you to save the basic contact info from My List to a comma-separated values (csv) file. You can import your list to a spreadsheet, *contact manager or database. Generate mailing labels, run a mail merge or send a group email! Export up to 1,000 events per year! Fields included: Show Dates, Main Email, Promoter Name, Show Name, Attendance, Promoter Mailing Address, Show Director Name, Main Phone, Show Location City & State.

*A contact manager is a database program that is used to manage a list of clients/customers/contacts. Try a Google search like this: "best contact manager programs"

Follow these steps to export your MyList:

A) First, have the events you want to export saved to your My List. (Remember, you can only export 1,000 events total.) Click on "View My List" to see how many events are in your list. To delete events, click "Delete" at the bottom of each event summary.

B) When you're ready to export, click "Export My List." In the box that opens, select 'Save this file to disk' or 'Save to my computer' and click OK.

C) In the next box that opens, you will see the name of the export file, the file type, and where on your computer it will be saved. It is best to save the file to your desktop. Be sure that the file type is '.csv'. If it's not, use the drop-down arrow to change the file type to '.csv'.

D) Click "Save." The export file is now on your computer's hard drive (it might take a minute if your file has many events in it).

You may open this file directly from a spreadsheet program, or import the data into a contact manager or database program. The import command is usually under File > Import. Your software will usually ask you to choose the file type (.csv) and which fields you want imported where.

Please keep in mind that each time you export your My List, the entire list is exported -- not only new events you may have recently added to the list. To export just a few events, those must be the only events in your list.

Our members have requested that your materials/mediums or products be listed in the rating to help explain what you do in order to put your rating into context. To edit your materials/mediums or products tags, go to "Modify Profile". You must fill in at least one of those fields, "Medium/­Materials" or "Products/­Tags".

"Medium/Materials" relates to what you work with or how you work, "Products" relates to what you sell or your service. These are "tags" for your profile.

Event ratings stay live for 3 years and promoter ratings stay up for 4 years.

If a promoter has not entered deadlines into their event details, we will display "until full" as the default. Get in touch with the event directly to see if they've filled up.

Festival/Promoters FAQs

Log in and go to "My Account" On the right of your account area, click the link "Pro View of My Events." If your show has ratings, you will see yellow stars in the top right hand corner of your event. Click on the stars to view your ratings. If the stars are greyed out, that means there are no ratings.

Encourage your happy exhibitors and vendors to rate your shows! We provide you with tips on doing this at the bottom of this page: festivalnet.com/festpromotion

Promoters are allowed the option to add one response per event or promoter rating. FestivalNet will not be put in the middle of any disputes between members.

Yes, different emails may be listed with each event. Please keep in mind, the email address tied to your Member User ID is the email address that will control your User ID. If you forget your password (or user ID) and use the Password Lookup, it will be sent to that email address.

To be listed, your event must include opportunities for exhibitors or vendors or entertainment.

Please Note we do not list the following types of events:
  • Individual exhibits or concerts
  • Gun Shows and Rodeos (Unless these need vendors)
  • Classes or lectures
  • Unrelated Organization conferences
  • Museum or Gallery Exhibits

You can upload a unique image to accompany each event. The upload image option is in the top right corner of the 'edit event' form. Head over to "Manage My Events" to get started. Be sure your event photo is at least 320 pixels wide.

To change or edit a previously uploaded image, click 'change image' in the event 'edit event' form. After image changes be sure to click 'save changes' at the bottom of the 'edit event' form.

Keep in mind once you have added a profile image, that will show with your events until you add a separate event image. If you add an image to one event and not others, the profile image will appear with events that have no event image added. Viewers will be able to see both your event photo and your profile image, once both are added. If you have not added a profile image or event image, one of our default images will show with your event. You can upload a profile pic in Modify Profile.

The ability to upload documents and applications is a Pro Member feature. For more information on Pro Membership, please go here. To become a Pro Member, go here.

To upload your application, go to "My Account" and look for the "My Applications" link across the gray toolbar. Click that, and then select "Upload Document". Add a title and description for your document. Keep in mind that when visitors go to download your application, they will be taken to a page with all of your uploaded documents listed, so make your title specific to that particular application (ie: if this is a vendor application for an event, list the name of the event in the title).

Next, choose your application file. This file needs to be available for upload on the computer or network you're attempting to upload from. We accept the following file formats: pdf, doc, docx, odt, txt. If your application is in a different format, please convert it before attempting to upload. There are many free document editors available to do so with. If you have previously uploaded documents or applications into your profile, and want to make multiple copies, click the "Choose From Uploaded Documents" documents, and select a file from there to use as your new uploaded document.

After your title and description are set, and your file is selected, click "Upload Document" to upload it. If you need to edit or remove documents after uploading them, go back under the My Applications tab, and select the appropriate action there.

Your applications are available to view & download from your profile and your event listings.

Yes, two months after your event has ended you will receive an update reminder from us. If you do not update the listing with the next year's dates you will continue to receive update reminders monthly until you either update the listing or request that it be deleted.

Click "Manage My Events" then click "Delete this Event" to the right of the event you are wanting to delete. Then enter the reason that you are requesting the listing to to be deleted.

Tags: delete, event
We are more than happy to post your event on our website as long as it offers opportunities for either exhibitors, vendors or musicians. It is free to list your event and simply requires a free membership to do so.

If you do NOT have a membership please use the link and instructions below.

To add your event(s) to the FestivalNet database, go here.

* Complete the form which will create your user ID and password.
* Then log in with your new user ID and password.
* Click on "Manage My Events"
* Click on "Add Event".

If you DO have an account please follow the instructions below.

Log in at the top of the website or click 'my account' at the top of the page.

* Click on "Manage My Events"
* Click on "Add Event"

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