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  • General FAQs
  • Member FAQs
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  • Marketplace FAQs

Frequently Asked Questions

General FAQs

You must contact the individual events with the information provided on each event listing page. FestivalNet does not produce or organize any of the events listed on our website.

If you have questions about individual events, please visit that event's website or contact the show producers individually. FestivalNet is not directly involved with the events.

Our website members have direct access to extensive event details. If you are brand new to our site, please get to know us more on our About Us page! And be sure to check out our Membership Info page too.

First of all, a Basic FestivalNet account is Free! You can access all events using our advanced search tools. While some event details are left out, it's a great starting point to learn where and when the shows are.

Our paid levels cover our team of researchers who, year round compile, update and expand our data, maintaining relevant and current info on 26,000+ events throughout North America. Nowhere else can you get the volume of information and extensive details we offer, along with organizational and productivity tools all in one place. Many of the details we provide are not even found on the event's web site! AND we offer world class customer service and tech support to all our customers from basic free accounts to the highest paid pro level, this all costs money.

Some people ask us: why pay for something I can get for free? Can't I just use google to get the info I need? You certainly could use other sources, including yourself, to track down festivals & discover some of the details you need, but you can not find all of what we offer and after a while you will soon see the value of our services! In business, time is money and FestivalNet is an investment in yourself and in your business. Save research hours, use our awesome 'one-click-connect' and our other excellent tools, and you will absolutely book your show calendar faster and better with FestivalNet than if you go at it alone.

A gathering place for anyone that works or participates in the festival, events, art show or craft show industry (i.e. artists, crafters, musicians, bands, performers, promoters, commercial vendors, food vendors, service providers, festival goers). Our community offers the following features:

All visitors can browse member sites, view products of FestivalNet members, read forum posts, and view member calendars and galleries.

FestivalNet members can create their own profile with pictures, videos, personal calendar & blogs. Members can post upcoming events they will be working at, post and respond in the FestivalNet forums, communicate directly with other members and create a friends list.

We do not have a printed copy of all events because it is not an efficient way to present the information. You will ultimately only be interested in a small percentage of the 26,000+ events that we list.

However, with level 2 access you can create your own "booklet" of events to take with you on the road. As you search for and find events of interest, you can add those to "My List." Then, select the "Print My List" option to print your own personalized booklet of events.
    Here is an example:
  • To quickly create a list of events in Alabama, Georgia and South Carolina that are 200 miles from Tallahassee, FL.
  • Use the State drop-down list and the Zip Code Radius Search.
  • Put 200 miles in the distance (or however far you travel) and your zip in the zip code box (32308 for this example).
  • Then pick a state in the State drop-down list (choose AL for this example).
  • Click "Search to View Events" and then click "Add All Events to My List".
  • Next click your Back button twice and change the state (for this example pick SC) and search again.
  • Now, again click "Add All Events to My List" and click your Back button twice.
  • Change the state (for this example pick GA), search again and click "Add All Events to My List."
  • Then simply click "Print My List," staple those sheets together and away you go!
Be sure to NOT add other search options as you will limit your search results. If there is something specific you know you want, like juried shows only, you might add a single additional option like that.

In "Modify Profile," you can choose to opt in or remove yourself from the FestBiz Directory.

You edit your listing in 2 places: In "Account Details" which is linked on the right in your "My Account" area (this section controls which of your contact information is displayed in your listing) and in "Modify Profile" which manages your business information.

FestivalNet publishes a wide variety of newsletters as listed below.
Sign up for our Newsletters here.
Current Members, manage your subscriptions here.
  • Bi-Monthly Deadline Reminder - Lists hundreds of events with upcoming deadlines. This is a must have list!
  • Weekly Calls for Artists, Event Updates & Additions - Events with recent changes, updates or cancellations and all events in the current Call For Artists Newsletter and our CFA Web Page.
  • Pro Member Info & Updates - Pro Member announcements, news, contests, and more.
  • Affiliates - Sent periodically, receive helpful tips, news, and promotions on FestivalNet's Affiliate referral program.
These Monthly Newsletters offer tips, information and new ideas related to working in the festival market.
  • Artist & Crafters - Helpful advice & tips dedicated to all aspects of being an artist, crafter, or other vendor at festivals and events to help you achieve success.
  • Musicians - Articles revolving around booking practices, helpful tips on getting gigs and improving your online presence as a performer/entertainer working or seeking work in the festival market.
  • Food Vendors - Helpful tips and articles for food vendors, food trucks and other commercial vendors. Ideas for marketing your business and info on health and safety.
  • Promoters - Articles relating to promoting your events, communicating with potential vendors, tips on sponsorship, and helpful info on how to run a successful event.
  • Marketplace Sellers - News relating to online selling, marketing ideas for your business and tips for selling in the FestivalNet Marketplace.

Sign up for our Newsletters here.
Current Members, manage your subscriptions here.

General FAQs, Member FAQs

Getting into a show last minute is always a risky proposition. If you are able to get a space in a fair or festival at the last minute, that means they still have vendor spaces available. This could very likely mean it is not a good show because otherwise, all spaces would be booked well in advance (in some instances it could mean the event had a last minute cancellation, but that is not very common.)

We provide excellent data on 26,000+ events, but we have no control over the quality of each show, it is up to you to evaluate each event and determine if you think it will work for you (i.e. be a profitable show), before you commit your time and money.

In Pro Search, after the number of entertainment stages, you will see abbreviations of specific genres of entertainment that event is seeking.

Level of entertainment:
I = International, N = National, R = Regional, L = Local

Types of music:
AL = alternative
AM = americana
BC = beach
BG = bluegrass
BL = blues
CL = classical/symphony
CH = children's
CR = christian
CY = country
CZ = cajun/zydeco
EL = electronic
ET = ethnic
EX = experimental
FK = folk
FU = funk
GP = gospel
JM = jam
JZ = jazz
LN = latin
ME = metal
NA = new age
OP = opera
OT = old-time
RA = ragtime
RB = rhythm & blues/soul
RG = reggae
RK = rock
RO = rockabilly
RP = rap
RT = roots
SO = soul
SP = spoken Word
SW = swing
TC = dj/dance/techno
TF = top forty/pop
WL = world

To find events that allow commercial items, try ALL of these.
  • In "Pro Search" select "commercial/retail" for "what booths are allowed" in the Exhibitors section (but keep the default settings for all other options like "juried" or "entertainment." It is OK to add the zip code radius option.)
  • Next try "corp./information" for "what booths are allowed" and again keep the default settings for all other related options.
  • Then try "craft" for "what booths are allowed" and select "non juried" and keep all other default settings. These events will sometimes allow commercial vendors.
  • Also try selecting "non juried" while keeping the default settings for all other related options, including "no preference" for "what booths are allowed."
  • Try putting the word "commercial" in the key word search. Keep in mind, a key word search looks for that word if it appears anywhere in the event information (i.e. event name, location, description, what is allowed...).
It is always better to select FEWER search options to improve your search results.

Don't rule out an event unless it is clearly 100% juried and/or 100% fine art and/or fine craft, check with each event to know for sure. Many events say art/craft, but allow some "commercial" items. Always check with an event to verify what they DO or DO NOT allow. It never hurts to ask!

Here are the ways you can search to look for art shows.
  • In "Pro Search", select "Juried events only" or select "Juried events" and check "Events w/Prize Money," BUT keep the default settings for other options like "what booths are allowed." Keep in mind there are many art shows that are not juried.
  • In the search options, select "fine art" or "fine craft" for "what booths are allowed."
Keep in mind, it is always better to select FEWER search options to improve your search results. Also, ALWAYS check with an event to verify that they DO or DO NOT allow what you are selling. It never hurts to ask!

In your "Pro Search" search results, show ratings can be found in the upper right corner of the summary box for each event and on the full show details page as well.

Any event or promoter that has been rated, will have yellow stars that you can click to view the ratings. Because our database is so large, many events & promoters have not been rated yet. Only Pro members have access to view detailed ratings.

Show Ratings Tip:
A good way to check on a promoter that you're not familiar with is to use the "More by this Promoter" link that's to the right of the promoter name -- clicking on this will bring up all the events listed by that promoter, so that even if a particular event is unrated, you can quickly scan to see how the promoter's other events rate.

If you want a tax ID number, you can apply with the federal government (IRS), unless you are a sole proprietor - in which case you may simply use your social security number. You will need to apply to each state (Dept. of Revenue) separately for sales tax numbers to go with your tax ID number.

A vendor license is generally not required if you are participating in festivals, since you will be permitted through the event sponsor. If you were a street vendor in the city of X, not affiliated with a festival, that city might require you to have a vendor license.

For more information on license and tax ID info, check with your local government as well as the festival that you may be vending at.

General FAQs, Member FAQs, Festival/Promoters FAQs

Our free basic membership includes:
  • All of our free E-lists (weekly call for artists & event updates, monthly newsletters, bi-monthly deadlines reminder & others)
  • List your business in the FN Festival Biz Directory
  • View basic info on all 26,000+ events throughout the US and Canada
  • Add show ratings & view rating numbers (pro level required for rating details/comments)
  • Add and update your events (festival members)
  • Create a basic Profile in the FestivalNet Community
  • Open a shop to sell your products online in our marketplace, available Free to all members!
We have 3 different paid Pro Member levels that include the items above plus additional features like:
  • Advanced Search
  • Complete Event Contact info & Other Details
  • Full Show Ratings Details & Comments
  • Free Hot Link in the Festival Biz Directory
  • Create your own private Event List with My List
  • Full blown EPK with photos, songs, videos, blog
  • Expanded Online Shop in our Marketplace
  • Easy calendar updating in your FN Profile
  • Upload Show Applications and/or Company Flyers
  • Add photos on all your listed Events
  • Your own Personal General Notes and Show Notes system
  • Get organized, track your Show Apps & Bookings with Sub Lists
  • Export basic contact info from My List
  • Map your My List and create Sub Lists
Learn more here or go Pro now!

For Prices please visit this chart to view details on all our Pro Membership levels!

General FAQs, Festival/Promoters FAQs

Do a search here to see if your event is listed. If you find your event, that means your organization has a User ID. Please contact support@festivalnet.com if you need assistance with your login so you can edit your event.

Member FAQs

For your benefit, we include these events to maximize your chances of not missing the deadline on a great show. When it comes to deadlines, they are usually around the same time each year, so the old information is usually very useful. We do not publish deadlines that are more than a year old and there will always be only ONE listing for each event in our database (no duplicate events, each one gets updated or removed from year to year). FYI - We make an intensive effort to get event updates, but some sponsors simply don't respond to our many requests.
You must have an account on our website to rate shows and/or promoters. If you are not a FN Member, you may become a basic member for free and then rate shows. Click the join link at the top of our site. Basic members may rate shows however to view individual ratings and comments, you must have a Pro account.

If you have an account, make sure you are logged in and from the tabs at the top, select "Events" and "Pro Search". Or from My Account, click "Find Events". Submit your search and in the results you will see ratings in the upper right corner of each event, along with links to add ratings. To find a specific show, use the "Key Word" field in the bottom left corner of Pro Search.

You will need to read and agree to the Rating Guidelines, available in the ratings form, to submit a rating. Click here to view our rating guidelines.

Also, check out this Rate Events page for events that have happened recently! You can sort by month and state to easily locate events and click directly to the rating form. Tip! Bookmark that page for easy access later!

In the top part of your Inbox you will see a "Blocked Users" button. Click that and you will see a list of blocked users. Delete the user name of the member you want to remove from your blocked list and click save (be sure to delete the whole line, don't leave a blank space).

From your inbox, click the icon next to the user name and you will see their profile. You can also click to view their profile from within the message by clicking on the user name or icon above the message.

First, be sure you are logged in to your account.

On your My Account page, click "Find Events". Select your search options, and click "Search Now." In the search results, you will see "View Full Details" link, click this for full show details.

It is possible you need to renew your account if you can not see full show details. Go here to renew.

As always, get in touch with customer service if you need help.

To edit or delete a rating you have added, be sure you're logged in and locate the show in "Pro Search"

A quick way to find an individual show is to use the "Key Word" box, at the bottom of the Pro Search form. Enter the event name or promoter name and Click "Search Now." The rating(s) will appear in the event info. Click the rating stars, the rating that you entered will appear with the options: "Edit this Rating" or "Delete this Rating." Click the option you want and proceed from there. If you are editing a rating you must click "Submit Form" for the edit to be completed. If you are deleting a rating you must click "Yes, Delete This Rating" for the process to completed.

Export allows you to save the basic contact info from My List to a comma-separated values (csv) file. You can import your list to a spreadsheet, *contact manager or database. Generate mailing labels, run a mail merge or send a group email! Export up to 1,000 events per year! Fields included: Show Dates, Main Email, Promoter Name, Show Name, Attendance, Promoter Mailing Address, Show Director Name, Main Phone, Show Location City & State.

*A contact manager is a database program that is used to manage a list of clients/customers/contacts. Try a Google search like this: "best contact manager programs"

Follow these steps to export your MyList:

A) First, have the events you want to export saved to your My List. (Remember, you can only export 1,000 events total.) Click on "View My List" to see how many events are in your list. To delete events, click "Delete" at the bottom of each event summary.

B) When you're ready to export, click "Export My List." In the box that opens, select 'Save this file to disk' or 'Save to my computer' and click OK.

C) In the next box that opens, you will see the name of the export file, the file type, and where on your computer it will be saved. It is best to save the file to your desktop. Be sure that the file type is '.csv'. If it's not, use the drop-down arrow to change the file type to '.csv'.

D) Click "Save." The export file is now on your computer's hard drive (it might take a minute if your file has many events in it).

You may open this file directly from a spreadsheet program, or import the data into a contact manager or database program. The import command is usually under File > Import. Your software will usually ask you to choose the file type (.csv) and which fields you want imported where.

Please keep in mind that each time you export your My List, the entire list is exported -- not only new events you may have recently added to the list. To export just a few events, those must be the only events in your list.

Once you have logged in and in your "My Account" area, simply click on the "Account Details" option.

Our members have requested that your materials/mediums or products be listed in the rating to help explain what you do in order to put your rating into context. To edit your materials/mediums or products tags, go to "Modify Profile". You must fill in at least one of those fields, "Medium/­Materials" or "Products/­Tags".

"Medium/Materials" relates to what you work with or how you work, "Products" relates to what you sell or your service. These are "tags" for your profile.

This is either the date all bookings will be done or the deadline to receive applications (if they use an application process). In either case, contact the event well in advance (4-6 months) of the posted deadline. If a festival is all booked up before their posted deadline, that is the nature of the business.

If the song is an mp3 file (with compression set to 320 kbps max) it is not further compressed. For the best results, make an mp3 from the original, uncompressed recording. If your song file is in a format other than mp3 or exceeds 320 kbps as an mp3, it will be compressed and saved as an mp3. Pro members are allowed a little higher quality compression level.

Event ratings stay live for 6 years and promoter ratings stay up for 6 years.

We scale your images down so it is not exactly possible to blow them up to a printable size for profit or personal use. Without the source image, in high resolution format, it is near impossible to recreate the image in a high enough quality to print it for display.

All artists who post their work on the web face this concern. Another option is to add a watermark over your image before uploading it.

If a promoter has not entered deadlines into their event details, we will display "until full" as the default. Get in touch with the event directly to see if they've filled up.

Here are a few tips for non-music performers and entertainers.

In the Entertainment box, in the # of stages of option, select "0 w/ Roving Performers". This is a good place to start, but it is not the only way to search. These are events that don't hire bands but do have entertainment.

You can also find suitable events by using our key word search. Select All events with entertainment and try words that fit what you do, like sideshow, comedy, magician, magic, juggler, kids' entertainment etc. Do a separate search for each key word(s) you place in the key word box. Again, do not rely on just this one method.

Remember: You can contact any event that has any type or level of entertainment, pitch what you do and possibly get booked!

Member FAQs, Festival/Promoters FAQs

Yes, but you must contact FestivalNet ( support@festivalnet.com ) to do that. Please keep track of your User ID and Password. You must log in with the User ID listed with your event(s) in order to add or update an event. We prefer that you keep the User ID currently listed for your event/organization, but it is not required.
*Please Keep in Mind: If your account is used by more than one person in your organization, we highly recommend against changing your user ID to avoid confusion. If you are simply unsure of what your user ID is, feel free to contact us, and we will look it up for you instead of changing it.

Yes. Once you have logged in with your current password and in your "My Account" area, simply click on the "Change Password" option.

If you do not see a 'cancel' link in the upper right section of your Account Details, please contact Customer Service for assistance.

Festival/Promoters FAQs

Log in and go to "My Account" On the right of your account area, click the link "Pro View of My Events." If your show has ratings, you will see yellow stars in the top right hand corner of your event. Click on the stars to view your ratings. If the stars are greyed out, that means there are no ratings.

Encourage your happy exhibitors and vendors to rate your shows! We provide you with tips on doing this at the bottom of this page: festivalnet.com/festpromotion

Promoters are allowed the option to add one response per event or promoter rating. FestivalNet will not be put in the middle of any disputes between members.

Yes, different emails may be listed with each event. Please keep in mind, the email address tied to your Member User ID is the email address that will control your User ID. If you forget your password (or user ID) and use the Password Lookup, it will be sent to that email address.

You can upload a unique image to accompany each event. The upload image option is in the top right corner of the 'edit event' form. Head over to "Manage My Events" to get started. Be sure your event photo is at least 320 pixels wide.

To change or edit a previously uploaded image, click 'change image' in the event 'edit event' form. After image changes be sure to click 'save changes' at the bottom of the 'edit event' form.

Keep in mind once you have added a profile image, that will show with your events until you add a separate event image. If you add an image to one event and not others, the profile image will appear with events that have no event image added. Viewers will be able to see both your event photo and your profile image, once both are added. If you have not added a profile image or event image, one of our default images will show with your event. You can upload a profile pic in Modify Profile.

If you do not enter a date for your event's exhibitor, food, or entertainment deadline fields - we will display "Until Full" there as a courtesy.

Event ratings stay live for 6 years and promoter ratings stay up for 6 years.

Tags: rate, ratings
Yes, two months after your event has ended you will receive an update reminder from us. If you do not update the listing with the next year's dates you will continue to receive update reminders monthly until you either update the listing or request that it be deleted.

Seller questions

Art - it's subjective! Items that are "fine art & fine craft" are of course handmade, but are also finely created artistic items and typically non functional, but in some instances, may be. Think of "handmade" items as more functional or useful, not that they are not also artistic and creative. Consider where a prospective buyer might go to find your item when deciding how to list it.

The term 'fine' before art or craft does insinuate the mastery of something, IE training, development and years of practice toward your art or craft. Such works are not easily duplicated by someone with less skill/training/practice.

We currently offer four options; US Postal Service (USPS), United Parcel Service (UPS), Flat Rate shipping or special shipping on over weight/over sized items. For both USPS and UPS our cart system will auto calculate the shipping cost between your address and the buyer's address based on the item weight and size.

If your item will require extra shipping cost like extra insurance or special handling, factor that into the price of the item, the checkout system will only calculate basic shipping cost. Item dimensions may not exceed 130 inches for USPS measuring length+girth (girth=H+Wx2) and may not exceed 165 inches (length + 2 x width + 2 x height) for UPS. Item weight may not exceed 70 lbs. for USPS and 150 lbs. for UPS. Only US sellers are supported at this time.

The item weight and dimensions are used and both are assumed to include packaging. Enter packaged dimensions after disassembly (if applicable) and padding. For partial pounds, use the decimal equivalent of ounces. There is a chart provided in the item listing form. When entering dimensions, the largest number is used as length, and smallest as width. They will be rearranged if entered in a different order.

Product price is used for declared value required by USPS. If a buyer orders more than 1 of the same item, the weight and dimensions are increased by that number to allow for single package shipping of that item. Combined package shipping of different products within the same order is not supported at this time, those will be calculated as individually boxed items.

Flat Rate shipping is most commonly used if all your items are similar in size and weight. If enabled it will apply to all your items. In most instances you should not enable USPS or UPS if Flat Rate is enabled. If you do, you will be required to add dimensions/weight for each item and buyers will be given the option to choose those shippers or Flat Rate when they reach checkout.

You can enable Free shipping on a per item basis and it can be extended to US only, US and CAN only or US, CAN and International. If you want to apply flat rate to individual items (rather than all items), turn Flat Rate off in shop settings and use the Free Shipping option per item, adding the shipping amount to the item price.

If you have items that exceed the limits of USPS or USP (see limits above in How does shipping work for sellers), you can use the Flat Rate option, (the flat rate amounts you set will apply to all your items) or turn off Flat Rate and enable USPS and/or UPS. Then when you enter your weight and dimensions, the item listing form will automatically show a special "Add Shipping Cost" box to enter extra shipping on individual items.

At present you must have a current credit card listed in your Account Details to sell in the FestivalNet Marketplace. In the first week of each month your card on file will be charged for any commissions due from sales or monthly fees if you have an Advanced or Ultimate shop. We will be adding additional methods for paying seller fees in the near future.

If your commission due is under $5.00, we will not charge your card until $5.00 has been reached.

1) Set up your shop, add your products and you will gain immediate exposure to over 750,000+ monthly visitors and 20 million+ page views per month!


2) The FestivalNet Marketplace is a broad based online marketplace, very much like what people experience at festivals. Double your exposure doing real world shows, and through your FestivalNet Online Shop!


3) Coming soon, you will be able to connect your real world customers that you sell to at shows with your online customers to help you build a truly long term successful business.

We scale your images down so it is not exactly possible to blow them up to a printable size for profit or personal use. Without the source image, in high resolution format, it is near impossible to recreate the image in a high enough quality to print it for display.

All artists who post their work on the web face this concern. Another option is to add a watermark over your image before uploading it.

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