How to Label Your Portfolio Images
February 2015

Festival season is almost upon us! If you're attempting to build up your art show portfolio, we've got some advice for you with this month's article on how to label your portfolio images.

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Happy crafting!
FNO Newsletter Editor

How to Label Your Portfolio Images

by Harriete Estel Berman

artWhen you're submitting an application, an unlabeled CD may become useless without the artist's name. It may not be shown, it may not be returned. It might be thrown away.

Always label your images EXACTLY according to the instructions specified in the prospectus. Follow the instructions for labeling your digital images. Some programmers prefer all lower case letters or an application might specify an entry number as the file name. Use only periods(.) or underscore(_).

If not specified differently, digital Images should be titled with last name, first initial and a short description. If all your images start with the same letters, they will automatically organize themselves as a group every time they are loaded or reloaded on a computer or disc. For example:





Avoid sticking labels on your CD that can jam, get stuck, or throw the disc off balance. Write with a Sharpie in the clear center of your disc, or use one of those special pens for writing on CDs.


Slide mounts should look neat, conforming to the prospectus instructions. The slide film can be removed from your slide mount and inserted into a new slide mount for new labeling according to the instructions. Fine point Sharpie works the best on plastic mounts. If the instructions do not require your name on the front (for example, some shows use a number system) try to put your name in some other area that does not require information (like on the back.)

Information to appear on your slide label may include:

  • TITLE of the artwork
  • Date of artwork
  • Dimensions: height, width, depth
  • Materials/Media (example: Type of print, acrylic, wood with decoupage, glitter)
  • Sometimes "media" simply means your craft-jewelry, ceramics, etc. Better check to make sure you know how much information they want.

Read more!

Calls for Artists!

We now offer a Call for Artists Email Blast & Special Web Page! Each week you can discover Calls for Artists and Calls for Entry in the FestivalNet "Calls for Artists & Event Updates/Additions Newsletter".

To sign up for our Weekly Call for Artists & Event Updates Newsletter, visit, Manage Your E-lists, in 'My account.'

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We will pay you $5 for every new paid member you send our way. You can make money by simply telling others about FNO. Refer two friends, get $10, refer four, get $20... Take the cash or apply your earnings toward next year's renewal! We have tons of widgets to choose from on our new Affiliate page, and have made it easier than ever to use. You can also access this page in your account by clicking on My Account, then click on your listed affiliate number.

Word of mouth is the best form of advertising, and we'd like to thank you for spreading the word about FNO. You could be earning extra cash just by referring fellow vendors or festival participants to FNO.

Quick info about our affiliate program:

  • We pay $5 for each new pro member you send our way.
  • We pay quarterly via Paypal.
  • You may apply your affiliate credit towards next year's renewal.
  • Referrals can come in via word of mouth or through special tracking links you use in emails or online.
Be sure to hand people your business card or a custom FNO Affiliate Flyer when you refer them to be sure you get credit when they join as a Pro Member. If you want to learn more, go here - where you can print your own flyers to hand out.

Get a Link to Your Page in Our Members Link!

Pro Members! If you have a website or blog and link to, we will link to your site on our Member's Links page!

The Member's Links page is a great way to get more traffic and exposure to your site. It's a total win-win.

Before getting in touch to swap links, visit your 'My Account' area and click 'Affiliate Tools' on the right to get your code for linking to FNO. Once the link to FNO is live on your site or blog, let Julie know to get added. Be sure your website is listed in your 'modify profile' area.

Rate Shows for a Pro Level Discount!

Add a rating on events where you have exhibited or performed and you get a $1 for each rating toward an upgrade to Pro level access! After 5 ratings you get $5 off! You can then continue to earn a buck for every show you rate, up to a whopping $15 off any Pro Level membership! Head over to Pro Search for more details!

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