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160 Things to Bring Along to your Events

 

Product/Packing Related:

  • All merchandise clearly priced (best done, before the show)
  • Any product information signs necessary
  • Boxes for purchases
  • Customer bags
  • Extra price tags
  • Hang tags & care instructions (as required)/ Price Tags
  • Inventory list/prices
  • String
  • Tissue or newspaper for fragile items

Literature:

  • Booth signs
  • Brochures
  • Business cards and holder
  • Catalogs
  • Company name sign
  • Flyers
  • Invitations to other shows/exhibits of your works
  • Media folder (in case of interview at show)
  • Portfolio
  • Referral sign - where else can they find your work
  • Retail order forms/price list
  • Show schedule to use as a bag stuffer & handouts
  • Special order forms - 2 part
  • Wholesale and/or retail special order forms
  • Wholesale order forms/price list

Office Supply Kit:

  • Clipboard and writing pad or notebook
  • Paper clips
  • Paper or index cards
  • Paper weight
  • Pens and pencils - red one for mark downs
  • Push pins & extra tacks
  • Rubber bands
  • Safety and/or straight pins
  • Scissors
  • Stapler and staples
  • Tape - scotch, masking, duct, packing

Sales Related:

  • 800 authorization number for credit card authorization
  • Calculator
  • Cash box with change, ones, fives & tens or
  • Cash register & battery pack
  • Cell phone
  • Charge/credit slips
  • Credit card equipment (if you offer it)
  • Laptop
  • Receipt book/sales book
  • Sales tax chart

Miscellaneous:

  • Clear Paper Protector to hold the following:
  • Copy of your sales tax certificate of authority to hang in your booth
  • Correspondence with the promoter - directions, rules, regulations, phone notes, copy of canceled check, etc.
  • Copy of application with date sent and check number
  • Any notes about the show - pros or cons
  • Guest book- to develop a mailing list
  • 3 Ring binder with all your show information in chronological order - this is great for sharing with other crafters
  • Rolling drawer unit to keep all office/sales/literature materials in; it's easily accessible and you never have to unpack
  • Tablet to record sales and mileage
  • Copy of this checklist

For Displays:

Tool Kit:

  • Glue for repairs - Elmer's, super glue, tacky
  • Hammer (to pound in spikes)
  • Hot glue gun
  • Knife
  • Nails
  • Needle nose pliers
  • Pliers
  • Screwdriver
  • Tacks
  • Tape measure
  • Touch up paintbrush
  • Wire cutters
  • Wrench

Display Props:

  • Carpeting or floor covering for size of booth
  • Chairs or stool with a back on it
  • Display aids
  • Backdrop
  • Folding screens
  • Grid displays
  • Pegboard and hooks
  • Plate display stands
  • Racks
  • Risers
  • Shelves
  • Wall units
  • Fabric draping for riser or shelf coverings
  • Folding tables
  • Music and tape player
  • Table clothes (clean & pressed) - to ground level
  • Tables

Display Hardware:

  • "C" Clamps (to secure a screen to a tabletop or sheeting to tent in case of rain
  • Bungee cords if you're outdoors
  • Canopy or tent & supplies
  • Extra weights or spikes
  • Fishing line (invisible hangers)
  • Opaque sheeting or drop clothes to cover display at overnight shows
  • Plastic tarps or sheeting in case of rain or overnight
  • Shims for table legs
  • Side-walls or tarps for overnight
  • Tape gun
  • Tie down ropes
  • Twist ties
  • Weights for holding display and tent down in the wind
  • Wire

Lighting:

  • 3 or 4 extension cords- different lengths
  • 3-to-2 adapters
  • Clip-on lights
  • Duct tape to tape the cord to the floor
  • Extension cord at least 50'
  • Extra 40-60 watt light bulbs
  • Flashlight
  • Lamps
  • Multi-plug outlets
  • Power strip

Cleaning Supplies:

  • Clean cloth rags
  • Garbage bags
  • Glass cleaner
  • Other cleaners
  • Paper towels
  • Small hand vacuum
  • Small trash can

Demonstrating:

  • All materials/supplies for making your craft
  • All tools needed
  • Apron
  • Candy or cookies for shoppers and children
  • Free samples

Miscellaneous:

  • Baggies
  • Clothespins
  • Dolly or cart to transport stock to your booth

For Personal Comfort:

Clothing:

  • Change of clothes- anything can happen
  • Change of shoes
  • Extra socks
  • Inner soles for shoes

Food:

  • Cooler with drinks & food
  • Frozen bottle of water or juice
  • Gallon jugs of water can double as weights
  • High energy foods and juices
  • Napkins
  • Paper plates
  • Plastic utensils
  • Simple food - like crackers or cut-up vegetables that won't be a mess
  • Thermal mug
  • Thermos
  • Water bottle

Weather related

  • Battery operated fan
  • Bug spray
  • Jacket or sweater
  • Neck coolers
  • Pair of rainproof boots
  • Sun hat and/or sunglasses
  • Sun screen

Health related:

  • Aspirin and/or any medicines you may require for the day
  • Box of tissues
  • First aid kit (prescription drugs, bandages, first aid cream, anything needed for allergies)
  • Hand lotion
  • In case of emergency - phone numbers of family members

Appearance/Hygiene:

  • Deodorant
  • Lipstick
  • Make up kit
  • Toilet tissue (you never know)
  • Wet wipes
  • Towel, wash rag, bar of soap
  • Toothbrush, toothpaste

Miscellaneous:

  • Camera
  • Cushion for chair
  • Fix-it kit with needles
  • Paper towels
  • Steamer/Iron

Article provided by: Susan West of www.sunshineglassworks.com

 

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