When you're submitting an application, an unlabeled CD may become useless without the artist's name. It may not be shown, it may
not be returned. It might be thrown away.
Always label your images EXACTLY according to the instructions specified in the
prospectus. Follow the instructions for labeling your digital images. Some
programmers prefer all lower case letters or an application might specify an entry number as
the file name. Use only periods(.) or underscore(_).
If not specified differently, digital Images should be titled with last name, first initial
and a short description. If all your images start with the same letters, they will automatically
organize themselves as a group every time they are loaded or reloaded on a computer or
disc. For example:
Avoid sticking labels on your CD that can jam, get stuck, or throw the disc off balance.
Write with a Sharpie in the clear center of your disc, or use one of those special pens for
writing on CDs.
IMAGE LABELING INFORMATION FOR SLIDES:
Slide mounts should look neat, conforming to the prospectus instructions. The slide film
can be removed from your slide mount and inserted into a new slide mount for new labeling
according to the instructions. Fine point Sharpie works the best on plastic mounts.
If the instructions do not require your name on the front (for example, some shows use a
number system) try to put your name in some other area that does not require information (like
on the back.)
Information to appear on your slide label may include:
TITLE of the artwork
Date of artwork
Dimensions: height, width, depth
Materials/Media (example: Type of print, acrylic, wood with decoupage, glitter)
Sometimes "media" simply means your craft-jewelry, ceramics, etc. Better check to make
sure you know how much information they want.
Avoid using the term mixed media - specific information regarding materials can make all the
Type of Object (example: bowl, teapot, plate, box). Even if it is simply a non-functional
object, that fact needs to be recorded.
An UP arrow indicating which direction is up
Number of the image entry, corresponding to the entry form if appropriate
Photo Credit (this could be on the back)
Artist's address, phone number, email or web address (this could be on the back)
Mark your slides or transparencies as 'original' or 'dupe.' Your original slides are
irreplaceable! Send out only duplicates and retain the originals in a binder or slide file clearly
marked as such. Put these in a safe or safe place such as a safe deposit box. Only upon
request for publication use should you send out your original slides. They are important
documentation of your work, even when the work has sold or no longer exists. A back up plan
might be to store one complete set of original slides with a friend or family member.
Adhesive labels need to be very securely attached or avoided completely. They can come
loose or snag when taking the slides in and out of the slide sheets. Sometimes they fall off or
the glue deteriorates from the heat of the projector. Slide labels should not extend past the edge
of the slide mount. A slide that "sticks" in the slide carousel and won't drop into the slide 13
projector during jurying may be excluded. Avoid "stacking multiple labels" one on top another on
slides, it makes the label too thick and increases the likelihood that the labels will come off and
jam the carousel.
If your object moves or changes in some way make sure this information is clear.
Movement is very hard to depict in a static image. Do your best to describe this in your text
description. Or consider submitting video if permissible.